Item

1.1


1.2



1.3





1.4

Old Business

Again this month Jamie noted even more, very favourable comments received on the new colour cover format for RT.

Responding to our literate members in the field, the spelling in RT 28/2 has been carefully proof-read by three Exec members, which should have combed out the worst of the typos.

To help get RT onto more hobby shop shelves and into the view of potential new members, the extras from the 28/3 print run will be sent to 'IPMS-friendly' hobby shops (read as: we're not trying to convert the ones that already hate our organization, just trying to reach the ones who are currently undecided).  We will be soliciting our Chapter Contacts to see where suitable targets might be. 

A related topic is commercial advertising.  Nothing has been decided, and it's still under exploration by Jamie and/or Randy.

Action by:

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Jamie





Jamie/Randy

2.1

2.2

2.3




2.4

National Director

Jamie extended his thanks to Steve for the BBQ and pool dip.

The mail has been pretty tranquil this past month, with no big issues to report.  

A follow-up to the issue of IPMS/USA regarding the Best Canadian Subject trophy not being awarded (or not being judged, we presume).  Jamie will query known Canadian attendees at the convention to see what was there that could have been judged.  A letter to IPMS/USA will be sent out.

Letters were received from irate members who were unhappy with the lack of response from HQ to requests for information.  Jamie reiterated that we all must be extremely diligent in replying to members, even if it's to say we don't have anything to help them.  Our prime focus has to be on the individual members in the organization.

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Jamie




All

3.1


3.2

3.3


3.4

RT Editor

RT 28/2 has been mailed out and it was deemed to be an exceptionally nice-looking issue.

Jamie and Randy and beating the bushes for new writers for RT articles.

The editorial union of Sid Arnold and Jean Gratton as co-Editors seems to be working out.

For some reason the long-awaited Zip drive for the Editor is no longer required, net a savings of approximately $250 for IPMS Canada.

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Info

4.1

Treasurer

All the bills are paid and our coffers are well-lined.

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5.1


5.2





5.3

Membership/Circulation

With RT 27/6 we had 87 renewals and 9 new members join our ranks.  With RT 28/1 we had 66 renewals and 18 new members.

Debbie would like to convert our ancient technology membership database to something like MS Access.  John says it a relatively easy export to software that's been made this century (which begged the question, why didn't we do this change before now?).  Deb would like to have the file conversion completed by the end of August 2003.

With a printing of returnalopes coming up, it was suggested by Steve that we add in a space for IPMS Canada Chapter affiliation, so that we can capture this data to help with future planning for the organization.  On its own this process should take about one year to complete, which should cover on full volume year of RT.

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John MacDonald





Bob Migliardi

6.1


6.2

Marketing

 A half-page advert for Pat Martin's new book on RCAF markings will be placed in RT 28/3, along with a review of same.

Jamie and Randy are taking over the bulk of the of the marketing work.

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Info

7.1

Archivist

In an uncharacteristically whiny tone, Randy asked why we are maintaining an archives.  After he was soundly put in his place, he reported that it had been a slow month.

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8.1

8.2




8.3

Chapter Liaison

Absent this evening.

With Jean getting more involved in RT, we are looking at adding some new faces to the Executive to help ease off some of the double-hatting the current members are doing.  Two names were floated and discussed, and Jamie was still waiting to talk to one of the guys to see if he is interested in helping out.

The role of Chapter Liaison seems to have gotten muddied with all the high-tech communications at our disposal these days, so it might be in everyone's best interest to redefine the job for whoever we can bring on board to help.

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Jamie




Jean

9.1

Webmaster

Changes to the web page's design are being finalized for online trial shortly.  Your feedback is welcome.

Steve Sauve

10.1 

Secretary

Nothing to report this month.

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11.1 

Back Issues

The web page is up date for back issues, and the ad in RT needs to be updated (RT 27/2 is out of stock).

Sid Arnold

12.1


12.2




12.3



12.4



12.5




12.6


12.7

Special Projects

Since last meeting we have sold 27 copies of the new 111 Sqn sheet, 17 sheets of Aces' Markings, and a total of 15 of the 1/72 Sqn sheets.

A final proof of the next special project decal and colour artwork were again shown, and Randy submitted some notes back to Bob Migliardi for final changes to the decals.  Since printing is a six- to eight-week process, this is our critical item to put to bed and sent to Microscale for production. 

A pricing structure was discussed and it was decided that this new sheet was going to be more in line with commercial decal pricing in order to generate revenues to help fund other IPMS Canada projects.

The resin portion of the project was discussed and there is a potential problem with getting the flat gizmos to sit on the curved surface of the planned model.  Randy and Sid will be conducting tests to overcome the problem.

When the resin issue is resolved, the quantity of resin gizmos to be included with each sheet needs to be set in order for Sid to proceed.  Is it based on the number of sets of national markings included with the sheet, or is it based on the number of colour schemes included, plus a spare set (just 'cuz we're nice guys)?

With the release of the next retail sheet, the current price for the 111 Sqn P-40E sheet will be increased substantially from its introductory price to its full price.

A revision to the postage cost structure will be investigated, with the goal to have a single IPMS Canada Order Form on the webpage, and set charges for some types of orders, such as multiple copies of a decal sheet, bulk orders, etc.

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Randy/Sid



Randy
Sid
Jamie


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Randy